Featured article by Al Kingsley at Netsupport

How to boost your GDPR compliance with Data discovery

As part of the new the General Data Protection Regulation (GDPR) that comes into effect on 25th May 2018, many schools are facing the challenge of how to find the tools and resources to cope with the new requirements at a time where many already face budget cuts.

One of the challenges of the GDPR is building up a picture of your school’s data, i.e. how it is collected, how it is used and how it is shared and stored.  This task can be extremely time consuming so, to help complete it, schools should talk to other staff members to ensure they are aware of what data they have and where it is, but also look at software solutions that can do the job in half the time, whilst evidencing the updates and changes required.

Already supporting schools in managing their technology, NetSupport’s IT Asset Management solution (NetSupport DNA) now also includes tools to help schools meet their GDPR requirements at no extra cost. The solution already enables network managers to administer their IT estates from one central point to gain a complete overview of activity; provides safeguarding leads with features to help maintain a safe learning environment; and offers teachers classroom management tools to maximise ICT-led teaching and learning.

NetSupport DNA’s GDPR tools include a software licensing module that allows schools to keep track of software installed and whether it is GDPR-compliant – as well as ensuring that their data is secure and stored correctly.

To establish whether data has been lost and to be able to report it within the stipulated 72 hours’ time-frame, schools must first have a clear picture of where it is located. Using NetSupport DNA’s file discovery, a school data manager can quickly scan all or selected network PCs and identify all file types that may contain confidential information about students.

Endpoint security and alerting features will automatically notify operators when any number of changes occurs across the school network – from antivirus protection not working and security alerts of failed login attempts from a teacher’s machine, to portable storage devices trying to access the network. A great tool to help prevent data breaches.

Lastly, within the database and administration sections of NetSupport DNA, schools can identify a student and instantly archive or remove all data history related to that student stored in NetSupport DNA. Using the remote control features, technicians can also quickly access a PC or laptop on the network to remove or move any files that should not be there.

Using NetSupport DNA in this way, schools and Trusts can save valuable time and money whilst increasing productivity and learning outcomes – and ultimately boosting their GDPR-compliancy efforts.

About Al Kingsley

In addition to his responsibilities as Managing Director at NetSupport, Al is also Chair of a Multi Academy Trust covering all-through provision in Peterborough. He also chairs the city’s Governors’ Leadership Group as well as sitting on the Local Authority Scrutiny Board for educational matters across the city.